Harshman Phillips & Company, LLC

Online Accounting Backoffice

Know your business.
Grow your business.

Thanks to real-time reports & advice from CPAs with 20+ years experience.

We were preparing for rapid growth and realized we needed to be able to scale, and quickly.

HPC took over my all of my 'back-office stuff', transitioned all of my finance operations to the Cloud, and now I can focus solely on opening new locations. They also helped me start thinking strategically and looking at everything from the top down, as opposed to being mired in all of the details.

Judson Browne Owner & CEO, South Country Capital Management, LLC

I have had CPAs before, but none like HPC.

Their strategic and timely advice on my accounting, finance and taxes have been instrumental in the tremendous growth of my business.

HPC is there whenever I need them. And with remote access to all of our financial information, they can quickly answer questions for both myself and my bankers.

Herman L. Ross II CEO/CFO, National Insurance Consultants, Inc.

I found myself working in my business instead of on my business.

I was having a hard time making time for the business activities that really make a difference in my company. I found myself working “in my business” instead of “on my business.” The final straw was when my accountant decided to become a stay at home mom.

Thank goodness for HPC. They stepped in and took over my financial reporting, helped train my personnel, and are now acting as my key advisor in all of the business decisions that I make.

Dan Erling President and CEO, Accountants One

They made it just work!

I knew we needed to improve how our business operates, but didn’t have the time or resources to fix it myself. HPC took the time to figure out what we actually needed, coordinated with our bank, and led our company through the transition. There’s no way we would have gotten this far without their help.

Robert Conley Vice-President, Sharon Harley MD PC & Harley Anti-Aging Institute

Services

Our mission is to provide high-quality CPA services in a high-tech manner.

Back-Office Solution

Need more time to focus on your vision? We'll help you find more by implementing a scalable, web-based back-office.

U.S. Tax Planning & Compliance

Need help understanding how a decision will impact your tax bill? International company looking to get started in the U.S.? You'll need a quality CPA to have your back.

CFO & Business Consulting

There's no substitute for experience. Over the past 20 years, our Partners have helped hundreds of businesses with key issues like cash-flow management, business structuring, and M&A.

Xero Setup & Conversion

We 'love' Xero. Or are we 'in love with' Xero? Either way... we're the top US Xero partner for a reason - nobody does Xero the way we do.

For 20+ years, HPC has been a trusted business adviser. Now we're transforming clients with game changing technology.

  • Lower operating costs
  • Faster decision making
  • More-timely reporting
  • Better software
  • Greater insight & focus
  • Incredible support

Back-Office Solution

  1. We outsource your back-office

    With our strategic transition process, we'll revolutionize your back-office using best practices in workflow and modern technology.

Client Assessment

Common Problem:

Hand written checks are extremely vulnerable to fraud. According to the 2012 AFP Payments Fraud and Control Survey (http://www.afponline.org/fraud/), the typical business loss from check fraud was nearly $20,000.

HPC Solution:

We have a standardized, formal approval process for all payments via Bill.com. HPC will ensure the bill is processed appropriately, but only you have control over when funds leave your account.

Common Problem:

Banking activity has to be manually reconciled from paper to accounting system. The process is so tedious and time consuming, some businesses simply don’t reconcile their bank activity.

HPC Solution:

We utilize cloud based technology that automatically pulls all transaction data from your bank. We take care of reconciling the bank account each and every week, which means mistakes are caught in a timely fashion.

Common Problem:

Clients claim the bill was "lost in the mail" or are slow to pay because they forgot about the invoice.

HPC Solution:

We utilizing online invoicing that includes an option to "pay now" via credit card. We can also implement a "late payment reminder" system that will automatically re-send invoices to clients who haven't paid after 30/45/60 days.

Common Problem:

As of April 2012, there are over 73,000 pages in the U.S. Tax Code! (http://politicalcalculations.blogspot.com).

HPC Solution:

We’re CPAs with over 20 years experience in tax preparation, planning, compliance, audits, and strategy. We’ll communicate with the IRS and state or local agencies on your behalf.

Common Problem:

Payroll taxes are complicated and ever changing.

HPC Solution:

We work directly with an established, reputable payroll providers. Your payroll taxes are calculated appropriately, and filed on time, every time.

Common Problem:

Credit Card Fraud is the most common fraud scheme banks face.

HPC Solution:

We reconcile your credit card activity each and every week. Every new vendor or type of transaction is flagged and brought to your attention, so problems are caught in a timely fashion.

Workflow Design

Implementation & Training

Ongoing Service & Support

  1. We provide you meaningful reports

    You now have the complete picture of what's happening in your business, plus a list of things that require your attention.

    The reports are available anywhere, anytime... not just when it's convenient for your accountant.

  2. We help you understand the implications

    Thanks to cloud technology, we're looking at the same numbers you are (in real-time).

    HPC has been helping businesses succeed for over 20 years; now we can help you no matter where you're located.

  3. You conquer the world

    With HPC feeding you accurate, timely information, you will make better decisions on where to take your business next.

Meet HPC

When we saw cloud technology really start to mature in 2012, we knew it was time to make the play we’d been planning for a long time.

Bruce A. Phillips CPA - Managing Member

Bruce is a 25 + year CPA, and Managing Member of HPC.  Prior to co-founding HPC, Bruce spent 7 years at Ernst & Young, including 2 years as Audit Manager.  Also a former tech start-up CFO and COO , Bruce was an early adopter of cloud technology for accounting and other business systems. A true star in the SaaS industry, Bruce has been a key beta tester for several cloud vendors, and was profiled as early as 2010 by Bill.com and SmartVault.

As part of his CPA practice, Bruce has helped hundreds of clients navigate the challenging tax and compliance environments that come with doing business in the US. From single location small businesses in Atlanta to annual meetings for global businesses in Sweden and Vietnam, Bruce has experience serving clients of all sizes and legal structures.

For over 20 years, HPC has been dedicated to honesty, integrity & quality service.

Bill Harshman CPA - Managing Member

Bill is a 30+ year CPA and co-founder of HPC. Prior to HPC, Bill spent 17 years rising through the ranks of a ‘Big 4’ firm, including 7 years as the Partner-In-Charge of the Atlanta Tax Department of Arthur Young & Company (‘AY’, predecessor to Ernst & Young). During his ‘Big 4’ tenure, he spent 2 years working directly under the AY US National Director of Tax, served on the AY National Tax Policy Group, and was an instructor for the AY Tax Management Training Program.

While at HPC, Bill has specialized in working with entrepreneurial and closely-held companies in the manufacturing, software, distribution, and food services industries. HPC clients have benefited from his expertise in tax planning, IRS representation, small business financing, and complex mergers and acquisition transactions.

I spent years wishing there was a simpler and more efficient way.... Now there finally is.

Brett Baker CPA - Managing Member

Brett is a 10+ year CPA and Managing Member in HPC. Prior to HPC, Brett began his career in a small business as a staff accountant. Within 3 years, he was promoted to controller and was responsible for managing the day to day financial operations. After being recruited to join HPC, Brett successfully managed numerous projects including the back-office of a publicly traded company, and accounting & taxes for a wide range of small businesses. He has been a Managing Member of HPC for over 5 years.

Brett specializes in U.S. taxation, including a variety of complicated individual, partnership, and corporate returns. His experience includes handling the tax consequences of stock options and other stock based compensation. Industries he has served include real estate, construction, medical, professional services, and legal. Brett is passionate about helping small businesses with tax compliance, tax planning, and strategic consulting.

FAQ

  • What do you do?

  • What do you do?

    We build lasting partnerships with our clients. Our job is to ‘just take care of’ the back-office, so you can focus on the big stuff. 

    The difference between us and your current CPA/staff is we only work through mutually accessible cloud vendors (online banking, accounting, bill pay, etc). That way you can always login and see your updated financial picture from wherever you are. 

    No more waiting 3 hours or days for your staff to ‘run the numbers’.... Your reports are always ready when you are.

  • You use the word ‘outsourcing’, so where does the work get done?
  • What does it cost?

  • What does it cost?

    Thanks to recent technology, having HPC handle your back-office will always be cheaper than building your own (good) accounting staff/department, but your specific cost depends on your specific business.  For example, clients that have 10 bank accounts pay more than clients with 1 bank account.

    We utilize monthly, flat-rate, value based pricing. Our goal within the first few conversations is to figure out how to accurately price our services so it makes sense for both of us.

  • Is my Xero account included in the fee?
  • Is there a long-term contract?

  • Is there a long-term contract?

    We use a pay as you go model, so we earn our clients (trust/satisfaction/etc) each and every month. Our lawyers require us to have contracts for liability purposes, but none will have a long-term commitment or lockup. 30 days notice is all we require to end service.

  • How will we communicate if I’m in Timbuktu?

  • How will we communicate if I’m in Timbuktu?

    The internet. We’ll have our meetings through free programs like Skype & GoToMeeting. During the first phase of implementation, we also make sure you have a working, quality scanner to digitize all of the paper that may come in.

    After implementation, we hold weekly status meetings with our clients to ensure both parties are aware of what has happened in the previous week and what is expected to happen this coming week. That way, when you accidentally charge concert tickets to your corporate card, we won’t have to chase you down three months later during the middle of tax season to figure it out what ‘TM-03049509’ relates to.

  • Do your clients really not write any checks?

  • Do your clients really not write any checks?

    Yes! Even if your vendors are living in the stone age (and won’t accept electronic funds), we utilize Bill.com who writes & mails checks for us. Our clients will never see or sign the check, but they are the only ones who can give the approval to Bill.com to create and send the check.

    Unfortunately, handwritten checks are still one of the biggest sources of fraud for businesses, so the fewer to keep track of, the better.

  • What happens when I want to get off your system?

  • What happens when I want to get off your system?

    We won’t sign long-term contracts, you shouldn’t either. You may elect to end our service at any time with 30 days notice. As part of the off-boarding process, you have the option to transfer the 3rd party vendor services to your own account.

  • What about security?

  • What about security?

    All of our vendors use top level SSL Certificates and host their data in reputable data farms. It’s the same standards used by all of the major financial institutions, Fortune 100 companies, online retailers, and anyone serious about protecting confidential information online. While the individual policies vary by vendor, we won’t use any vendor who doesn’t meet our requirements on security.

Our Customers

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Tech advice that works. Financial advice you can trust.

Every generation witnesses a paradigm shift that offers a massive opportunity for those bold enough to embrace it.

Cloud computing is the paradigm shift we've embraced – making it possible to bring 'Big 4' level CPA services "virtually" to businesses all across America.

This is your invitation to get on board.



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